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Thread: Help needed please.

  1. #1

    Help needed please.



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    Is this the correct way to prepare a debit note or incorrect guys let me know. Or if someone could prepare it for me and post it over here please.
    To, DEBIT NOTE # 2012- 31 /12 /13

    IEC No: xxxxx

    xxxxx PAN No: AxxxxxxK

    Date: 23rd May, 2012

    DEBIT NOTE

    Description AMOUNT IN USD AMOUNT IN USD
    30% amt received against xxxxx as on 9th May 2012 2371.20
    xxx Purchase xxxxxx 925.00
    Sampling Invoice # 19 as on 10th May 2012 165.00
    Sampling Invoice # xxx as on 20th Jan, 2012 475.54
    Sampling Invoice # xxx as on 20th Jan, 2012 726.60
    Sampling Invoice # xxx as on 17th Feb, 2012 1744.20
    Total 4036.34
    Now if we minus $4036.34 with 30% advance amt $2371.20 so Total left would be $1665.14 which is mentioned.
    Therefore the total amount balance due on xxxx xxxx on the xxx Account is $1665.14. One Thousand Six Hundred Sixty Five & Fourteen Only. -1665.14

    Thanking you,

    Xxxx xxxx
    (This is a computer generated invoice and does not require a signature)

  2. #2
    Administrator Ken Puls's Avatar
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    Uh... the correct/incorrect way kind of depends on your company and what they want. Or your bank or customer... I'm really not sure what you're actually asking here.
    Ken Puls, FCPA, FCMA, MS MVP

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