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Thread: IF Formula on a drop down list

  1. #1

    IF Formula on a drop down list



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    Hi everybody,
    I am in the process of creating for work a rostering/labour costing spreadsheet over different sheets.

    Here’s how I want it to work:
    • On the sheet named Roster I have 2 different inputs per day e.g.; Sun 29 March has Columns B & C. B will be normal Rostered hours which has a drop down menu gathered by Data Verification on Sheet 2 (Normal Time, Sick, Annual Leave, etc). In the subsequent row have rostered shift times. In Column C has the options for overtime. The idea behind the 2 columns is that it is possible to work a normal shift of 8 hours and overtime for 2.
    • On Sheet Lb07.02.15 is a labour costing spreadsheet which is then uploaded to other software. Formatting must remain. On this sheet we input an Earning class which I have an IF formula looking at B3, D3, F3, etc for the phrase “Normal Time.” True result gives a code, False returns a blank cell.


    The issue is I am stuck with the cells I10-I16 when it comes to inputting any shift that does not have an earnings class (BO, Annual Leave, Carers Leave, Long Service, Sick). Essentially I have gone with an IF/OR combination that looks at cell Roster!B3 for a value that matches the requirement, If it finds a match it will display the result in I10.
    So If A. Person is sick on the Sunday, choosing sick on the roster page automatically updates I10 to say sick. Likewise for Annual Leave, LWOP, etc.
    I have been getting the result I want if I narrow the formula to look for “sick” only, but as soon as I add the rest of the options it gets screwey. It mostly returns the first logical choice (sick) and not any other when selected.
    The formula I have been trying looks like this:
    =IF(OR(Roster!B3={"Annual Leave","Sick”,"LWOP","Long Service","Carers Leave"}),Roster!B3,””)
    What am I missing?

    Thanks in advance
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  2. #2
    Super Moderator NBVC's Avatar
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    It looks like you copy/pasted the formula into that cell because you have different types of quotations: Excel can only use the "vertical" quotes; ""

    Try:

    =IF(OR(Roster!B3={"Annual Leave","Sick","LWOP","Long Service","Carers Leave"}),Roster!B3,"")

    or take advantage of your list (named range, ShiftStatus) in Sheet2, so that if you update it, it will automatically update in the formula:

    =IF(ISNUMBER(MATCH(Roster!B3,ShiftStatus,0)),Roster!B3,"")


  3. #3
    HI NBVC,

    Thanks for your help. Both formulas work. The problem with the second one is that it will publish whatever is in the cell B3, including "Normal Time" and "Training" which i don't want. I only want anything associated with leave,

    However I am happy with the first formula which specifies what data I am after.

    Thanks for your help

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