# Thread: Formula for creating summary of vast data

1. ## Formula for creating summary of vast data

Hi

I am not able to generate summary of below data:

 Group Fruits A Apple B Apple,Orange B Orange B Lemon B Apple,Lemon C Lemon,Orange C Lemon,Orange,Apple C Apple,Orange A Lemon,Orange B Apple,Lemon C Lemon,Orange,Apple B Apple,Lemon C Lemon,Orange D Lemon

As per below format:

 Summary Apple Orange Lemon A B C

Basically i want to know count of fruits held by groups.

2. Excel 2010, Table, PivotTable
No formulas, no code needed.
http://www.mediafire.com/view/ld3l1n.../08_11_10.xlsx

3. My data is not the way you presented. It is comma separated hence i found below solution

 Group Fruits A - Apple A - Orange A - Lemon B - Apple B - Orange B - Lemon C - Apple C - Orange C - Lemon A Apple,Orange 1 1 0 0 0 0 0 0 0 B Apple,Lemon 0 0 0 1 0 1 0 0 0 B Orange,Apple 0 0 0 1 1 0 0 0 0 B Lemon 0 0 0 0 0 1 0 0 0 B Apple,Lemon 0 0 0 1 0 1 0 0 0 C Lemon,Orange 0 0 0 0 0 0 0 1 1 C Lemon,Orange,Apple 0 0 0 0 0 0 1 1 1 C Apple,Orange 0 0 0 0 0 0 1 1 0 A Lemon,Orange 0 1 1 0 0 0 0 0 0 B Apple,Lemon 0 0 0 1 0 1 0 0 0 C Lemon,Orange,Apple 0 0 0 0 0 0 1 1 1 B Apple,Lemon 0 0 0 1 0 1 0 0 0 C Lemon,Orange 0 0 0 0 0 0 0 1 1

=IF(A2="A",IF(ISNUMBER(SEARCH("*Apple*",B2)),"1",0),"0")

In each cell i have entered above formula and for summary below formula

 Summary Apple Orange Lemon A 1 2 1 B 5 1 5 C 3 5 4 Total 9 8 10

=COUNTIF(D214,"1")

4. Is there any other simple way. This task seemed simple but trick was comma in data.

5. I was hoping you would see the "Text to Columns" transformation
Doesn't require formulas for that either.

6. Originally Posted by Makjain
Is there any other simple way. This task seemed simple but trick was comma in data.
I realise you wanted a formula, so this is just a bit of mucking about: Select the two column range, including headers (this last is a must) and run the macro below.
First it copies the selected range to a new sheet to the right of the active sheet, then it does a text-to-columns then re-arranges that data to form a 2-column range on which it bases a pivot table which it adds to the new sheet and makes it the same as your summary table.
Developed in Excel 2003, but if it falls over in later versions of Excel (I don't think it will) I can tweak it to work in those later versions.

But how vast is vast?
Code:
```Sub blah()
Set myRng = Selection
With newsht
myRng.Copy .Cells(1)
Set NewRng = .UsedRange
Set DataSecondColumn = NewRng.Offset(1, 1).Resize(NewRng.Rows.Count - 1, 1)
DataSecondColumn.TextToColumns Destination:=.Range("B2"), DataType:=xlDelimited, ConsecutiveDelimiter:=True, Comma:=True
lc = .UsedRange.Columns.Count
On Error Resume Next
Set Destn = .Cells(NewRng.Rows.Count + 1, 1)
For i = 1 To lc - 2
Set rngtomove = Intersect(DataSecondColumn.Offset(, i), DataSecondColumn.Offset(, i).SpecialCells(2))
Set RngToMove2 = Union(rngtomove, rngtomove.Offset(, -rngtomove.Column + 1))
RngToMove2.Copy Destn
Set Destn = .Cells(Rows.Count, 2).End(xlUp).Offset(1, -1)
rngtomove.Clear
Next i
On Error GoTo 0
Set PTSource = .UsedRange.Resize(, 2)
End With
PTSource.Value = Application.Trim(PTSource.Value)  'trim spaces
.PivotFields(newsht.Cells(1).Value).Orientation = xlDataField
.RowGrand = False
End With
End Sub```

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