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Thread: Pivot Table Won't Update

  1. #1

    Pivot Table Won't Update



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    All,

    I'm an absolute excel noob comparing to you guys. I have a worksheet load of data that are categorized (ex: Part number, part type, application, region etc). I created a pivot table using that data in the same workbook and life is all fine. But when I'm trying to update the database again, I tried to copy and paste it right over or delete everything and paste in new datas my pivot table won't update. I would see the new updated worksheet with all the right numbers but my pivot table is not picking it up.

    Please help.

    Thanks,

  2. #2
    Administrator Ken Puls's Avatar
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    Did you delete all rows that the PivotTable was pointed at? My guess would be that you probably deleted the reference that the PivotTable was using to pick up it's info.

    What version of Excel are you using? If you're in 2007 or higher, I'd suggest that you make an Excel table with headers, paste your data below the header, then make sure the table covers all the data. Base your PivotTable off that.

    When you need to update, you just delete all the data below the header row (this will preserve the reference from the PivotTable to the Table), and then paste the data below the headers and ensure the table covers it all.
    Ken Puls, FCPA, FCMA, MS MVP

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  3. #3

    Reply

    Quote Originally Posted by Ken Puls View Post
    Did you delete all rows that the PivotTable was pointed at? My guess would be that you probably deleted the reference that the PivotTable was using to pick up it's info.

    What version of Excel are you using? If you're in 2007 or higher, I'd suggest that you make an Excel table with headers, paste your data below the header, then make sure the table covers all the data. Base your PivotTable off that.

    When you need to update, you just delete all the data below the header row (this will preserve the reference from the PivotTable to the Table), and then paste the data below the headers and ensure the table covers it all.
    Apologies for the late reply. I am using 2007. I did resolve the problem thanks to your help!

  4. #4
    Administrator Ken Puls's Avatar
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    Cool stuff, glad to hear it!
    Ken Puls, FCPA, FCMA, MS MVP

    Learn to Master Your Data at the Power Query Academy (the world's most comprehensive online Power Query training), with my book M is for Data Monkey, or our new Power Query Recipe cards!

    Main Site: http://www.excelguru.ca -||- Blog: http://www.excelguru.ca/blog -||- Forums: http://www.excelguru.ca/forums
    Check out the Excelguru Facebook Fan Page -||- Follow Me on Twitter

    If you've been given VBA code (a macro) for your solution, but don't know where to put it, CLICK HERE.

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