• # Hide Calculated Items With Zero Totals In PowerPivot PivotTables

The method for hiding items with zero totals in a PivotTable is different if you're working with a regular PivotTable or a PowerPivot PivotTable. This article focusses on how to accomplish this goal in the PowerPivot version. (If you're working with a regular and you want to hide calculated items that have zero balances, you'll want to check out Debra Dalgleish's blog post on the subject.)

To start, assume that we’ve got a fairly simple PowerPivot pivot table that looks like this:

Actual, Budget and Variance are all calculated fields (measures) which are made up as follows:
 [Actual]: =-SUM(tblTransactions[Amount]) [Budget]: =-SUM(tblBudget[Amount]) [Variance]: =[Actual]-[Budget]

Notice that we’ve got some blank cells in the Actual column, a bunch of zeros in the Budget column and a bunch of zeros in the Variance column. This would indicate that:

• There were no transactions at all for the blank cells in the Actual column,
• There was a budget amount of \$0 held in the Budget table, and
• The Variance column of BLANK – 0 = 0.

So at this point, we’re tempted to try the trick that Debra blogged about to hide those zeros. But if we right click “Green Fees – 18 Junior Wk-Day”, select Filter --> Value Filters, we get the following:

This isn’t good, as we're being forced to choose one of our measures. We can’t choose Budget, as there are amounts where budget is 0 but there were revenues. We also can’t choose Variance, as it’s possible that Actual and Budget could match even if they weren’t 0. And we certainly can’t choose Actual either. So now what?

The secret to this is that PowerPivot automatically suppresses lines that are blank. So we need to modify our measures a bit:
 [Actual]: =IF(SUM(tblTransactions[Amount])=0,BLANK(),-SUM(tblTransactions[Amount])) [Budget]: =IF(SUM(tblBudget[Amount])=0,BLANK(),-SUM(tblBudget[Amount]))
As you can see, we use an IF function to test if the value of the line item is 0. If so, then we put in a BLANK, and if not we return the result.

The resulting PivotTable now suppresses any lines where the Actual column was blank (or 0). In addition, all 0’s in the Budget table are converted to blanks as well. And the end result is that those rows are filtered out of our table, as you can see below:

And that’s all good, but now we have blank cells in our PivotTable. I personally can’t stand that, as it always looks unfinished to me. No worry though, as we can just flip the PivotTable options to show blank cells as 0.

Right click the PivotTable, choose Options, make sure “For empty cells show:” is checked, and enter 0. Click OK and you’re done!

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• ### Recent Forum Posts

#### Poner parÃ¡metros a una consulta nativa desde una celda Excel

Excelente, me alegro de escucharlo!...

Ken Puls Yesterday, 10:52 PM

#### Poner parÃ¡metros a una consulta nativa desde una celda Excel

Muchísimas gracias con esa ayuda que me ha prestado ya resolví el problema...

Josue Alba Yesterday, 10:17 PM

#### Poner parÃ¡metros a una consulta nativa desde una celda Excel

Hola Josue, entiendo lo que estás tratando de hacer aquí, pero mi consejo será crear toda la consulta usando una fórmula de Excel, luego pasarla a la...

Ken Puls Yesterday, 09:30 PM

#### Poner parÃ¡metros a una consulta nativa desde una celda Excel

Buenas tardes perdone tanta molestia

La query que tengo es la siguiente y esta en una consulta nativa quisiera algo como lo que me envió...

Josue Alba Yesterday, 08:52 PM

#### Poner parÃ¡metros a una consulta nativa desde una celda Excel

Para ser honesto, creo que el concepto en ese artículo es exactamente lo que necesitas. Aquí está el marco general que construí aquí:

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Ken Puls Yesterday, 08:11 PM