I love this! If you're running Outlook 2010 and Exchange 2010, you can set up your out of office replies any time during the day, and schedule them to take effect for a certain period. I wish I could do this with my phone… that way I could set it up when I think about it, and then forget about it. Currently I have to set a reminder to change my greeting just before I leave for the day… something that I've forgotten in the past due to the inevitable last minute chaos that always erupts just before you're planning to go away for a week!
At any rate, back to Outlook, here's how:
- Go to the File menu and click Automatic Replies
- Check the radio button to send automatic replies
Check the checkbox to only send during the time range
I set mine up to take effect 5:00 on the day I'm leaving until 5:00 of the business day before I'm back. Just click OK and you're done! No need to worry about remembering to do it just AFTER you shut your computer down.
In addition, you can also set up a different message for those outside the organization… (What you're seeing above is the message to anyone inside my company.0 Click the "Outside My Organization" button and set up your message there. (Notice you can also opt not to respond to anyone externally.)
You might notice that I also dragged my return by a day for those outside the organization in this case. Gives me a bit of time to catch up on the internal stuff first.
This is pretty cool stuff, and a major improvement over earlier versions. I think it would be great if I could control the time range for external messages separately as well, but hey, I can live with this for now. J