PDF Creator – Multiple worksheets to multiple files in two folders

I received a question from a reader of my site about how to adapt my Print Multiple Worksheets to Multiple PDF Files article so that it would also print each file to two separate directories.

There are at least a couple of ways to do this, but the one that I worked up is shown below:

[code]Sub PrintToPDF_DualCopy()
'Author       : Ken Puls (www.excelguru.ca)
'Macro Purpose: Print multiple worksheets to individual files and write the output to two locations
'   (Download from http://sourceforge.net/projects/pdfcreator/)
'   Designed for early bind, set reference to PDFCreator

Dim pdfjob As PDFCreator.clsPDFCreator
Dim sPDFName As String
Dim sPDFPath As String
Dim sPDFPath1 As String
Dim sPDFPath2 As String
Dim lSheet As Long
Dim lLoop As Long
Dim bRestart As Boolean

'Set your PDF Paths here:
sPDFPath1 = ThisWorkbook.Path & Application.PathSeparator
sPDFPath2 = "F:\Some Folder\"

'Activate error handling and turn off screen updates
On Error GoTo EarlyExit
Application.ScreenUpdating = False

Set pdfjob = New PDFCreator.clsPDFCreator

'Check if PDFCreator is already (or still) running and attempt to kill the process if so
bRestart = False
Set pdfjob = New PDFCreator.clsPDFCreator

If pdfjob.cStart("/NoProcessingAtStartup") = False Then
'PDF Creator is already running.  Kill the existing process
Shell "taskkill /f /im PDFCreator.exe", vbHide
Set pdfjob = Nothing
bRestart = True
End If
Loop Until bRestart = False

For lSheet = 1 To ActiveWorkbook.Sheets.Count
'Check if worksheet is empty and skip if so
If Not IsEmpty(Worksheets(lSheet).UsedRange) Then
sPDFName = "testPDF" & Sheets(lSheet).Name
With pdfjob
'/// Change the output file name here! ///
.cOption("UseAutosave") = 1
.cOption("UseAutosaveDirectory") = 1
.cOption("AutosaveFormat") = 0    ' 0 = PDF
.cOption("AutosaveFilename") = sPDFName
End With

For lLoop = 1 To 2
If lLoop = 1 Then
sPDFPath = sPDFPath1
sPDFPath = sPDFPath2
End If
pdfjob.cOption("AutosaveDirectory") = sPDFPath

'Print the document to PDF
Worksheets(lSheet).PrintOut copies:=1, ActivePrinter:="PDFCreator"

'Wait until the print job has entered the print queue
Do Until pdfjob.cCountOfPrintjobs = 1
pdfjob.cPrinterStop = False

'Wait until the file shows up before closing PDF Creator
Loop Until Dir(sPDFPath & sPDFName & "*.pdf") = sPDFName & ".pdf"
Next lLoop
End If
Next lSheet

'Release objects and terminate PDFCreator
On Error Resume Next
Set pdfjob = Nothing
Shell "taskkill /f /im PDFCreator.exe", vbHide
On Error GoTo 0
Application.ScreenUpdating = True
Exit Sub

'Inform user of error, and go to cleanup section
MsgBox "There was an error encountered.  PDFCreator has" & vbCrLf & _
"has been terminated.  Please try again.", _
vbCritical + vbOKOnly, "Error"
Resume Cleanup
End Sub[/code]

Some important things to notice about this code:

  • It was developed using PDFCreator 0.9.3, and may not work with 0.9.5 as some of the Object Model in that version is different.
  • You need to set a reference to the PDFCreator library, as this routine is developed to work with an Early Bind

In addition, this routine incorporates some different methods from my original routines posted on my site, including:

  • It attempts to shut down PDFCreator if it is already running when the routine is launched, so that it can create a fresh copy
  • It uses a different method to test for completion.  Namely, it tests when the file shows up at the target location, rather than testing to see when the PDF queue is empty.  (This has inherently been more reliable than the method I originally used.)

Now, I just need to find the time to update all the existing articles on my site, and start playing with version 0.9.5 for Vista...
Note:  PDFCreator 0.9.3 doesn't work on Vista, and the taskkill method may not work on XP Home.

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